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Tech & Innovation

5 Things to know about digital archiving

For businesses to embark on their digital transformation journey, they first have to make paper-based information ready to be accessed, analyzed, and quickly utilized, which means digitizing massive amounts of records. Here are some of the advantages that digital archiving provides to companies that embark on digital transformation.

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Photo by @domenicoloia from Unsplash.com

The only permanent thing in the world is change, and the companies see that the traditional practices of business operations are coming to an end. To continue their businesses and create a faster and more efficient way to conduct document workflow, transactions, and other processes, they have taken the significant step of digital transformation. 

However, for businesses to embark on their digital transformation journey, they first have to make paper-based information ready to be accessed, analyzed, and quickly utilized, which means digitizing massive amounts of records. Here are some of the advantages that digital archiving provides to companies that embark on digital transformation:  

Safely Stored Data 

Paper documents are always prone to damage that even a simple crumple can tear it apart, and it can also be lost or misplaced. Recovering damaged data can cost businesses large amounts of time and money, or they may need to make a whole new document since paper documents can be gone for good. Still, digitizing records solves this problem since it is safely stored in online archives where multiple copies can be made for backup and easy access of employees.  

Improved Productivity and Efficiency 

Looking for documents through numerous filing cabinets and other papers kills employees’ crucial time when they could have spent it on other priorities. Some business processes require original files rather than copies because of legal reasons. However, if the file is stored digitally, employees no longer need to waste time searching for it or settling on copies. 

Employees will only take seconds to find files if stored digitally, making them more efficient in finishing tasks and being free from the stress and discomfort of rummaging through piles of documents. In addition, they can now share important information between departments with ease. 

Eco-Friendly and Saves Space 

Another reason why storing vital data digitally, other than safety, is because the old way of storing data requires many resources such as papers, folders, filing cabinets, rooms, and other stationery materials. An archive room alone costs a huge amount of operational expenses, and the large amount of papers used in the process is not environmentally friendly. 

Switching to digital archives no longer requires large rooms and unlimited amounts of paper to keep records and vital documents stored. Employees will only need their office computers or laptops and immediately have the information they need to fall in front of them. 

Secured Records and Safe from Unauthorized Use 

Confidential data needs constant monitoring to ensure that it is where it needs to be. Personnel tend to misplace or lose paper documents permanently, endangering the personal information of the patient or the integrity of the medical facility. Digitizing documents and archiving it online can help personnel closely monitor the location of these files and ensure backup files for emergencies. 

Immense Flexibility 

Since files are stored online, it lets employees access the documents almost anywhere as long they have the gadgets and the authorization to retrieve it. For instance, hospital staffers can immediately have the patient profile they need without prolonging their waiting time. Business executives can access financial reports in their homes and instantly know the status of their companies. 

Digital archiving leads businesses to begin their digital transformation by converting crucial records into digitized documents, which is the cornerstone of every enterprise. For companies to start creating their digital archives, it must first find the perfect tool to digitize physical documents. 

Fujitsu’s document scanning solutions create a paperless organization to accelerate digital transformation efforts. From mobile-scanning and one-touch document imaging to production-level leading-edge imaging technologies, Fujitsu’s scanners are built to fit organizations’ unique needs. 

Fujitsu Philippines has made Japanese IT design and technology available through its server, storage, and scanning hardware and solutions. The company also offers cloud technology that provides relevant and cost-effective IT solutions to all organizations of various sizes and needs. 

Tech & Innovation

Why website security is important for business continuity

Beyond establishing a digital presence and e-commerce store, entrepreneurs should also take steps to ensure their websites are protected from cyber threats.

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The past year saw businesses of all sizes shift to the online marketplace. And with the continued need to shelter in place due to the pandemic, digital-based transactions are expected to continue to rise in the future. 

As more entrepreneurs expand their online operations, the more they need to take website security seriously. According to the Department of Trade and Industry, with the rise of digitalization, cybersecurity and data privacy remain a challenge especially for small businesses. 

“As more Filipinos shop online, businesses of all sizes need to ensure their websites are protected to help maintain customer trust and credibility for online transactions. In addition, addressing security protection for your online presence can help to ensure that your business website is not impacted and available for your customers to make their purchases,” said Norman Barrientos, Director of Marketing for Southeast Asia of GoDaddy, the company that empowers everyday entrepreneurs worldwide. 


Securing your business website is crucial in maintaining operational continuity and customer loyalty. GoDaddy shares the following ways to help secure your website. 

Install an SSL Certificate

The basic protection your website can have is an SSL Certificate–which automatically creates a secure, encrypted connection with the browser of those who visit your site. What this means is that personal information passing to and from your website is further protected from data hacking.

Aside from security protections, having an SSL Certificate installed on your website can affect the discoverability of the website in search results.  Search engines like Google rank websites with SSL Certificates higher in search results listings. Web browsers also flag websites without an SSL Certificate as “not secure.” Business credibility can immediately come into question with potential customers who log on to your website, with the intent to do business with your company. GoDaddy offers a variety of SSL certificate plans.

Consider More Protection as Your Website Grows

Aside from installing an SSL Certificate on a website, additional protections such as a web application firewall (WAF) that intercepts incoming malicious code for security threats, and a malware scanner that alerts you if there is any bad content or code on your website and helps to start to address the issue, are crucial additional website protections to consider. Having these security protections in place can also help your website load faster. 

GoDaddy, offers Website Security services which includes a bundle of tools that helps to protect your website, as well as includes continuous website monitoring and a back-up function that allows you to restore your entire website in a single click. 

Conduct regular website Back- Ups 

As you continually edit and update your website, it’s important that your files, including photos, and the overall layout of your website are safely backed up. This allows you to restore your website should any problems occur. 

Today, tools that help keep website files more protected, like GoDaddy Website Backup, automatically take stock of changes in your website and secure them in the cloud. This helps protect your website against cyberthreats, with easy restoration which can help to limit downtime for your business. 

From domains to creating your own business website, GoDaddy is the one-stop shop for everything you need to create a strong online presence. Find out more about GoDaddy’s website security tools by logging on to www.GoDaddy.com.

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Strategies

5 Practical ways to keep your finances safer online

Kaspersky’s fresh data for Q2 2021 showed a 60% increase in mobile banking Trojan attacks blocked in the region versus same period last year.

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Photo by Blake Wisz from Unsplash.com

Kaspersky reveals its Q2 2021 mobile threat report for Southeast Asia (SEA) where it has monitored a 60% uptick in the number of attacks using malicious mobile bankers detected and blocked in the region. 

Mobile banking Trojans – or bankers – are used by cybercriminals to steal funds directly from mobile bank accounts. These malicious programs typically look like legitimate financial apps, but when a victim enters their security credentials to try to access their bank account, the attackers gain access to that private information.

Overall, since the beginning of 2021, Kaspersky products have foiled 708 incidents across six countries in SEA. This is already 50% of the total number of mobile bankers blocked in 2020 which was 1,408.

Indonesia and Vietnam logged the most number of incidents during the first half of the year. However, globally, the two countries are not among the top 10 countries affected by this threat. Vietnam is only 27th and Indonesia is 31st as of June this year.

The five countries with the most number of mobile banking Trojan detections in Q2 2021 are Russia, Japan, Turkey, Germany, and France.

*Mobile banking Trojans attacks detected from users of Kaspersky mobile security solutions in the country

While the number of mobile banking Trojan attacks in SEA remains low, 367 incidents from April to June 2021 versus 230 detections during the same period last year, the continuing pandemic continues to force users to start using mobile payment systems.

“We are almost at the second year of the pandemic which has fast tracked the mobile payment adoption in the region at a breakneck speed. During the beginning of this health crisis, our survey already showed that the majority of internet users here have shifted finance-related activities online, like shopping (64%) and banking (47%),” comments Yeo Siang Tiong, General Manager for Southeast Asia at Kaspersky.

The same survey revealed that seven in 10 (69%) are worried about conducting financial transactions online and 42% of the respondents admitted to being afraid about someone accessing their financial details through their devices.

In addition, another Kaspersky report titled “Making Sense of Our Place in the Digital Reputation Economy” discovered that the majority (76%) of 861 respondents from SEA confirmed their intent to keep their money-related data away from the internet. The sentiment is highest among Baby Boomers (85%), followed by Gen X (81%), and Millennials (75%).

“Clearly, there is an awareness about the threats present when we do banking and payment transactions through our mobile phones. But there is still a gap between knowing and acting on it. So to help users from SEA embrace the power of their smartphone and also keep their finances safe, we suggest some practical tips but also encourage everyone to please look into using security solutions as a safety net in case they accidentally clicked a malicious link or downloaded a rogue mobile banking application,” adds Yeo.

Here are some practical tips from Kaspersky which you can do to beef up your money’s safety online:

1. Get a temporary credit card

Cyber criminals have developed incredibly sophisticated techniques and malware that can sometimes thwart your best efforts for safe online shopping. As another level of security for safe online shopping, you can use a temporary credit card to make online purchases, in lieu of your regular credit card. Ask your credit card company if you can be issued a temporary credit card number.

Just remember to avoid using these types of credit cards for any purchases that require auto-renewal or regular payments.

If a temporary credit card is not possible, an alternative is to use a credit card with a low credit limit.

2. Dedicate a computer to online banking and shopping

If you have more than one computer, it may be wise to dedicate one for online banking and shopping only. By avoiding using the computer for any other Internet browsing, downloading, checking email, social networking, and other online activities, you effectively create a ‘clean’ computer that is totally free of computer viruses and any other infections. For added security for safe online shopping, install Google Chrome, with forced HTTPS. This ensures you are visiting only secure websites.

3. Use a dedicated email address

Create an email address that you will use only for online shopping. This will severely limit the amount of spam messages you receive and significantly reduce the risk of opening potentially malicious emails that are disguised as sales promotions or other notifications.

4. Manage and protect your online passwords

Using strong passwords and using a different password for each online account is one of the most important things you can do for safe online shopping. We know it can be difficult to remember so many different passwords, especially when they are composed of numerous letters, numbers, and special characters. But you can use a password manager to aid you in keeping strong passwords for multiple accounts.

5. Use a VPN

If you absolutely must shop online while using public Wi-Fi, first install a VPN (virtual private network). A VPN will encrypt all data that is transferred between your computer or mobile device and the VPN server, preventing hackers from hijacking and viewing any sensitive data you input.

In the Philippines, Kaspersky endpoint solutions like Kaspersky Total Security (KTS) that have a password manager and  VPN features is currently included in its 9.9 promos in Shopee and Lazada.  Filipino customers can enjoy up to 50% discount.

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Tech & Innovation

3 Things Canon introduced to improve your digital life

Whether for work or play, everyone can now enjoy a wide range of options from Canon, each one designed to fit today’s demanding digital needs. From cameras and projectors that will elevate your next digital project to innovative software that will simplify your ways of working, Canon has a solution for you. 

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“At Canon, we take pride in being an all-in-one solution provider, catering to the different needs of our customers. We are driven to continuously create and innovate, and at times like this, we pivot to adjust when customer needs change. It is our commitment to innovation that allows us to continuously delight people with products and services that fit their business or lifestyle,” said Kazuhiro Ozawa, Canon Marketing (Philippines), Inc., President & CEO. 

Expanding Creativity and Staying Connected with High Quality Video  

In this digital normal, livestreaming, virtual meetings, classes, and even social occasions like e-weddings, have become essential in everyday life. With the entire world streaming, it is important to have high quality videos that allow for people to stay connected and creative. That is why Canon has developed the EOS Webcam Utility, a free and easy-to-use feature on Canon cameras that turns your camera into a webcam. Take beautifully crisp, in-focus videos while on calls, or opt to defocus a distracting background with a natural and bandwidth-friendly bokeh. 

You can use the EOS Webcam Utility with the full-frame Canon EOS RP. The EOS R system, Canon’s celebrated range of mirrorless cameras, is built for creators who demand the power and performance of a full-frame sensor with the ergonomics of a mirrorless camera. With Canon EOS RP, get a better broadcast experience for your virtual audiences with 4K 30p video resolution, a fun, vari-angle screen, and the reliable EV-5 focus feature that keeps the subject crisp without the need for external light.

Aside from EOS RP, Canon’s PowerShot G7X Mark III is a favorite among many vloggers. The top-of-the-line compact camera captures 4K video without crop, at an improved ISO sensitivity range of 125 – 12,800 and can continuously shoot up to 30 frames per second during RAW Burst Mode.Designed for today’s digital nomads, the camera supports a direct, wireless, and for a mobile-first experience for your audience, vertical content sharing to popular social media sites like Instagram, Tiktok, and Faceboook, as well as livestreaming to YouTube.  

An optimized Business Solution for the new normal 

Beyond consumer products, Canon advocates for making business as simple as possible. With Therefore, business owners and their employees don’t need to manually rummage through physical files because the solution serves as an organized, centralized data bank with highly customizable security access options. Companies large and small can now smartly store any kind of file, such as income statements, receipts, employee files, or even photos, in Therefore™ and conveniently find it in a few clicks from anywhere in the world, even their own living room. Click here for more information. 

Lifestyle Solution for Fun, Entertainment, and Work 

Movies and presentations can now be viewed with utmost flexibility with Canon’s pocket projector.  The compact and lightweight MP250 lasts up to 2 hours of operation, projects up to 93″ wide at up to 250 lumens brightness. 

The MP250 is ready to work with any laptop thanks to its embedded media and document viewer and HDMI and USB ports. For those who can’t be bothered with a laptop, the mini projector can also support wireless content sharing from Android OS devices or direct playback from a USB flash drive. 

Whether for work or play, everyone can now enjoy a wide range of options from Canon, each one designed to fit today’s demanding digital needs. From cameras and projectors that will elevate your next digital project to innovative software that will simplify your ways of working, Canon has a solution for you. 

Follow Canon Philippines (@canonphils) on Facebook and Instagram for all the latest news and updates. 

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