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Tech & Innovation

5 Things to know about digital archiving

For businesses to embark on their digital transformation journey, they first have to make paper-based information ready to be accessed, analyzed, and quickly utilized, which means digitizing massive amounts of records. Here are some of the advantages that digital archiving provides to companies that embark on digital transformation.

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The only permanent thing in the world is change, and the companies see that the traditional practices of business operations are coming to an end. To continue their businesses and create a faster and more efficient way to conduct document workflow, transactions, and other processes, they have taken the significant step of digital transformation. 

However, for businesses to embark on their digital transformation journey, they first have to make paper-based information ready to be accessed, analyzed, and quickly utilized, which means digitizing massive amounts of records. Here are some of the advantages that digital archiving provides to companies that embark on digital transformation:  

Safely Stored Data 

Paper documents are always prone to damage that even a simple crumple can tear it apart, and it can also be lost or misplaced. Recovering damaged data can cost businesses large amounts of time and money, or they may need to make a whole new document since paper documents can be gone for good. Still, digitizing records solves this problem since it is safely stored in online archives where multiple copies can be made for backup and easy access of employees.  

Improved Productivity and Efficiency 

Looking for documents through numerous filing cabinets and other papers kills employees’ crucial time when they could have spent it on other priorities. Some business processes require original files rather than copies because of legal reasons. However, if the file is stored digitally, employees no longer need to waste time searching for it or settling on copies. 

Employees will only take seconds to find files if stored digitally, making them more efficient in finishing tasks and being free from the stress and discomfort of rummaging through piles of documents. In addition, they can now share important information between departments with ease. 

Eco-Friendly and Saves Space 

Another reason why storing vital data digitally, other than safety, is because the old way of storing data requires many resources such as papers, folders, filing cabinets, rooms, and other stationery materials. An archive room alone costs a huge amount of operational expenses, and the large amount of papers used in the process is not environmentally friendly. 

Switching to digital archives no longer requires large rooms and unlimited amounts of paper to keep records and vital documents stored. Employees will only need their office computers or laptops and immediately have the information they need to fall in front of them. 

Secured Records and Safe from Unauthorized Use 

Confidential data needs constant monitoring to ensure that it is where it needs to be. Personnel tend to misplace or lose paper documents permanently, endangering the personal information of the patient or the integrity of the medical facility. Digitizing documents and archiving it online can help personnel closely monitor the location of these files and ensure backup files for emergencies. 

Immense Flexibility 

Since files are stored online, it lets employees access the documents almost anywhere as long they have the gadgets and the authorization to retrieve it. For instance, hospital staffers can immediately have the patient profile they need without prolonging their waiting time. Business executives can access financial reports in their homes and instantly know the status of their companies. 

Digital archiving leads businesses to begin their digital transformation by converting crucial records into digitized documents, which is the cornerstone of every enterprise. For companies to start creating their digital archives, it must first find the perfect tool to digitize physical documents. 

Fujitsu’s document scanning solutions create a paperless organization to accelerate digital transformation efforts. From mobile-scanning and one-touch document imaging to production-level leading-edge imaging technologies, Fujitsu’s scanners are built to fit organizations’ unique needs. 

Fujitsu Philippines has made Japanese IT design and technology available through its server, storage, and scanning hardware and solutions. The company also offers cloud technology that provides relevant and cost-effective IT solutions to all organizations of various sizes and needs. 

Strategies

6 Simple tips to refresh your online privacy

Here are six simple steps that you can take in order to get some of your privacy back from social media and apps.

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Photo by Jakob Owens from Unsplash.com

Avast, a global player in digital security and privacy products, is calling on all online users to take back their privacy across their digital lifestyle.

“It’s important to not be apathetic when it comes to online privacy and to regularly look at how you can stay in control over your privacy and the personal data you share online, including on social media and apps that many of us use every day,” said Shane McNamee, Chief Privacy Officer at Avast.

On February 4, it will be 16 years since Facebook launched and while it wasn’t the first social network, it has changed how willingly we are to share personal data about ourselves online. Platforms like Facebook and Google have developed complex advertising networks which rely on personal data for targeted advertising, which can seem ever-present at times. However, there are ways you can take back some control and limit the access that websites, social media platforms, and apps have to your personal data. You have more control than you think when it comes to deciding who can see your data and what they are allowed to do with it.

Here are six simple steps that you can take in order to get some of your privacy back from social media and apps.

1. Manage advertising

You can restrict what data advertisers use to target you on different social media platforms. Have a good look through your privacy and advertising settings and make sure you remove interests that the platform can use to target you, which you can do, for example, on Facebook and Twitter. Where possible, toggle off or remove any personal data that can also be used for ad targeting. You can also limit tracking and ad targeting by these platforms based on your browsing off social media, such as by turning off ‘Off-Twitter Activity’ on Twitter and removing ‘Ads Shown off of Facebook’ on Facebook.

2. Turn off location tracking

Location tracking and history, even location metadata in your photos, can allow social media platforms and apps to track and catalogue your precise locations and then serve you personalised ads. A good privacy-protecting move is to turn off your Location Services on your phone for all social media apps and your camera. If you have an iPhone, you can find this in Settings, Privacy, then Location Services. On Android, go to Settings, then Location to turn off Location Sharing, Location History and adjust location access for apps.

3. Don’t log in

On certain social media platforms, like Twitter and TikTok, you don’t need to log in to view content. By choosing not to log in, it takes away a really big amount of data that they could potentially collect, such as your user journey through the network, including content you search and engage with, and ads you click.

4. Revoke app and game permissions

If you’re like most people, you’ve probably signed into other apps and websites with your Facebook or Google login details. While this is super convenient, it also gives those sites access to your data and gives the platform you use to log in more information about you. Through your Facebook settings you can revoke permissions or you can choose what data the apps and games you still use have access to. Similarly, you can manage third-party access to your Google account through your security settings.

5. Don’t click on ads

Many social media platforms and apps track not only which ads you click on but also how long you spend looking at them or swiping through them. If you don’t want social media platforms or apps to have information about your interests, then get in the habit of really ignoring ads all together and don’t use the Shop feature you can find in Instagram and on Google, for example. If you see something that you like, you can search for it via your browser whilst using a VPN which makes it harder for third-parties to track your online activities.

6. Create a burner email address

If you’re going to truly take back some of your privacy, you can start from square one by creating a burner email address. A burner email — which is an email address that you only use for specific things and that isn’t linked to you elsewhere — makes it much more difficult for companies to track you. You can easily create one for free on Gmail, but just be sure not to link it to your main account. Even better, use a different email service than the one you usually use, so you don’t accidentally link them up.

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Strategies

Cybersecurity tips to help small businesses

Unfortunately, business disruption and reduced sales aren’t the only COVID-related issues small business owners dealt with in 2020.

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Unfortunately, business disruption and reduced sales aren’t the only COVID-related issues small business owners dealt with in 2020. This is why Breadcrumb Cybersecurity is sounding the alarm to small businesses that might be prey for accelerated fraud activity.

“We saw increased activity as threat groups leveraged the COVID-19 situation to defraud businesses from their funding,” says Brian Horton, CEO of Breadcrumb Cybersecurity, which helps companies navigate a wide range of advanced cybercrime, including ransomware, financial crime, intellectual property theft, destructive attacks and employee and insider fraud.

Threat groups are intentional and calculative regarding the timing of their strikes. They are keenly aware of when businesses are typically sending or receiving large amount of funds.

This is why Horton said that they encourage small businesses to reach out to security experts to establish a relationship now so they can jump in immediately if warranted. “Emergencies can happen to anyone, and every second matters.”

Wondering how to protect yourself? Breadcrumb Cybersecurity offers the following tips for small businesses to increase their security:

  1. Whenever possible, enable multi-factor authentication (MFA) for e-mail and banking services. By requiring multiple forms of verification, it increases your account security as passwords can be easily comprised.
  2. Fraudsters are improving their techniques, but malicious emails still typically contain broken English or improper use of grammar. If anything feels out of place, call and verify with the other party before clicking on a link.
  3. Always call to verify any requested banking/ACH updates. Even if the email looks legitimate, it’s wise to make a proactive call, using a number you find independently, rather than the one provided in the email.
  4. Be wary of an unsolicited email that implies a sense of urgency or threat; i.e. “we need funds now or we will turn off your account.” This is often a red flag for malicious activity.
  5. Have contact information at the ready so you can reach out to a cybersecurity company in response to a potential data breach.

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Tech & Innovation

Next generation businesses require security-driven network

As Big Data, hyperscale architectures, SD-WAN, 5G, Edge networking, and smart systems (such as cars, cities, and infrastructures) become mainstream, these networks will be forced to change even further. The current generation of security solutions now in place simply can’t keep up.

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Today’s networks are distributed across so many devices and environments, many of them temporary and all of them in a constant state of flux, that the notion of a perimeter has been almost completely abandoned. This transition has largely been the result of an application-based business model. Users—both employees and consumers—require immediate and reliable access to critical applications and streaming services at any time, from any location, on any device. 

To achieve this, most organizations have transformed their networks to a collection of edges. In addition to the LAN edge, there is the new WAN edge, the multi-cloud edge, the distributed datacenter edge, the mobile edge, and most recently due to the rapid shift to work-from-home, a huge surge in the home office edge. And multi-edge computing (MEC)—a distributed, open IT architecture that features decentralized processing power and a virtualized network platform—is right around the corner. Powered by 5G-enabled devices and infrastructure, MEC leverages mobile computing and Internet of Things (IoT) technologies to process data locally rather than being transmitted to a datacenter. 

This level of innovation has transformed networks so thoroughly and so rapidly that traditional security tools are no longer able provide the consistent security that networks require. Traditional security solutions, often deployed after a network was in place, were designed to secure fixed perimeters and monitor predictable levels of traffic and workflows moving between static network servers and devices. 

Those days are gone. Today’s collection of edge environments are in a constant state of flux. They are not only continually adding and dropping physical and virtual devices, they also create temporary networks and are constantly fine-tuning connections. And as Big Data, hyperscale architectures, SD-WAN5G, Edge networking, and smart systems (such as cars, cities, and infrastructures) become mainstream, these networks will be forced to change even further. The current generation of security solutions now in place simply can’t keep up. 

Security-driven Networks are Designed for Today’s Digital Business 

Fortunately, there is a new generation of security designed for today’s complex, distributed, and dynamic environments. It starts with Security-driven Networking, an approach that tightly integrates an organization’s network infrastructure and security architecture into a single solution. Weaving security deep into the network in this way is essential for effectively defending today’s highly dynamic environments. And by deploying Security-driven Networking solutions across all of their edge environments, organizations can ensure consistent policy orchestration and enforcement across today’s highly flexible perimeters. This enables the network to reroute traffic, replace connections, move resources from one domain to another, and dynamically scale up and out without ever compromising the ability of security systems to track workflows, transactions, users, data, or devices. 

Achieving this requires implementing a security solution strategy designed to encompass the entire network development and deployment life cycle, allowing security to function as the central consideration for all business-driven infrastructure decisions. With security at the core, networks can evolve, expand, and adapt without concerns that an expanded attack surface or security gap could compromise the organization. 

Three Critical Steps for Implementing a Security-driven Network: 

Secure PDIO: A Security-driven Networking strategy must be part of the entire network Planning, Design, Implementation, and Optimization lifecycle. But it starts in the planning stages, before everyone agrees on what new infrastructures and applications and devices are needed. And that requires everyone to agree that all development must support a central security fabric strategy—an approach for ensuring consistent visibility, orchestration, response, and enforcement across the entire network. 

Want a new cloud infrastructure? It doesn’t just need to include security. It needs to use a security platform that can function as part of the central security fabric. Building and deploying a new application? The security fabric not only needs to be able to see and inspect the application and its traffic, but it should also be built using the exact same security tools used to protect the rest of the network. And when virtual devices need to spin up or out, or when connections between a branch office and business applications in the cloud need to roll over, the Security Fabric needs to literally be part of that process, ensuring that security is always watching, always sharing, and always ready to respond. 

Access Control and Segmentation: When new devices are added to the network, the integrated security system needs to automatically identify them and apply rules before granting access to network resources. That includes automatically assigning devices to secured network segments that have been enhanced with authentication for increased control and flexibility. These network segments are then monitored by the security fabric to prevent unauthorized behaviors, inspect applications, and secure workflows, driving access security deep into the distributed network. And because security and networking are tied together, any changes to the network infrastructure automatically include changes to security. 

Consistent Protection Everywhere: Data never stays in one place. It gets shared, cross-referenced, mined, and processed. Security-driven Networking protects data, applications, and workflows along their entire data path through the implementation of a single, integrated Security Fabric, ensuring that the secure handoff of data and workflows between network domains is seamless. Achieving this requires integrated security platforms deployed across the network to consistently secure that traffic even as it passes across and between different network segments, dynamic multi-cloud environments, data centers, and devices.  

This requires a solution designed to function natively in all public and private cloud environments and comes in form factors ranging from powerful datacenter edge devices, to small desktop footprints, to virtual solutions running in cloud environments, to cloud-based solutions designed to secure devices and data off-network, to software running on endpoint devices, to versions designed to run in a container or be added to an application to secure data and transactions. All of these must function as a powerful security solution within their own sphere, track and adapt as the environment changes, and work as a single, integrated system that spans all environments to add a level of visibility, control, and response previously unavailable. 

Digital Innovation Demands Security-driven Networking 

Security-driven Networking is an essential next step for securing today’s dynamic and evolving digital infrastructures. Security platforms integrated into a unified security fabric and woven into the network infrastructure enable organizations to embrace digital innovation and expand their digital footprint without exposing critical resources to new risks compounded by the loss of visibility and control—often due to the complexity of trying to secure an evolving network using traditionally isolated products. Security-driven Networking is designed to expand and adapt in sync with the network, providing the flexible protections and controls that today’s digital businesses require. 

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