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5 Tips to improve small business productivity

Between hiring employees, managing payroll, handling customer relations, delivering products, meeting with staff and other tasks, it’s important to take steps to help your business work smarter, not harder, while maintaining productivity.

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Businesses that run efficiently often find continued, long-term success. However, running a small business comes with a multitude of challenges that can hinder productivity.

Between hiring employees, managing payroll, handling customer relations, delivering products, meeting with staff and other tasks, it’s important to take steps to help your business work smarter, not harder, while maintaining productivity. More efficient workdays mean more projects or tasks can be completed, giving you an advantage in a competitive marketplace.

To help improve productivity and create a more efficient work environment, consider these tips from the experts at Pitney Bowes, a global shipping and mailing company that has worked for more than 100 years to provide technology, logistics, financial services and solutions that help enterprises thrive and small business owners operate right from their homes including the PitneyShip Cube, which simplifies shipping packages and e-commerce orders while saving time and space.

Set Goals

Setting goals for your operation is vital to building a productive business and ensuring your employees understand your vision and how they can actively contribute to the company’s success. Whether you’re a startup or an established business with multiple employees, set realistic, well-defined goals that are in line with your business strategy, like investing in office tools and solutions that can help you discover efficiencies. Periodically revisit those goals to ensure you’re on track to meet them and make any adjustments as necessary. For example, working from home may provide an opportunity to save on rent and enable you to allocate those savings toward upgraded office equipment.

Delegate Less Critical Responsibilities

Remember, you can’t do it all by yourself. In the same way it’s important to prioritize your list of tasks, delegation is key to improving productivity. Passing on some of the work, such as designing email templates, writing blog posts, creating white papers and more, to your employees allows you to maximize your limited time. Think through additional ways for others to lessen the load, like using a cloud-based shipping solution to streamline the process and ensure alignment in task sharing. Even if you’re a solo entrepreneur, look at what tasks you may be able to outsource to a third-party vendor to free up some of your time.

Simplify Shipping

If your business sells a product, shipping may be a time-consuming, expensive part of your operation. Leave the post office behind and save valuable time with an option like the PitneyShip Cube, an all-in-one, Wi-Fi-enabled thermal shipping label printer with a built-in scale. It includes companion software and can integrate with your current online store to automatically import order details then easily print the shipping labels and postage. You can weigh packages, compare discounted shipping rates and automatically share tracking notifications via email.

“One of the biggest barriers for small businesses are shipping costs,” said Shemin Nurmohamed, president, sending technology solutions, Pitney Bowes. “Our goal is to allow clients to take advantage of what larger shippers get in terms of discounts while saving them the critical time they need to work on their core businesses. With the PitneyShip Cube, the first shipping label printer of its kind with a built-in scale and companion software, users are able to ship faster and smarter. This product is ideal for both e-commerce and office shippers looking to save time and space by streamlining their processes and eliminating unnecessary equipment. Plus, it can save users money as it provides a discount of 3 cents on First Class stamps, up to 89% on USPS Priority Mail and up to 82% off UPS standard rates.”

By completing all the necessary tasks beforehand, you’ll skip the post office line and allow yourself to focus on more profitable endeavors. You can also track parcels throughout their shipping journey with data that can be shared with customers for a smooth shipping experience.

Streamline Software

A quick and easy way to increase productivity and efficiency is taking advantage of technology like software as a service platforms. Particularly true in this age of hybrid and remote workers, cloud-based communications software can keep your team members on the same page, regardless of their location, to help your company keep up with important information such as ever-changing carrier rates to quickly identify the best shipping and fulfillment options. With available platforms that combine team messaging, video conferencing, task management, file sharing and storage, it can be simple to stay connected with your employees. Additional cloud-based software for everything from payroll to word processing and graphic design is also readily available to help further streamline your business’s technology. Knowledge is power and combining all this information in one place can give you greater control over your organization as a whole.

Learn from Your Customers

When looking for ways to improve, start by asking your customers for honest feedback. Creating customer satisfaction surveys provides you with a fresh perspective while giving customers a voice so they can feel valued. Plus, it can help you build a rapport with customers as they know their voices are heard while you discover what’s working, what isn’t and ways you can improve the business.

Find more solutions for improving your productivity and efficiency in the workplace at pitneybowes.com.

BizNews

Now you see me, now you don’t: How subtle ‘sponsored content’ on social media tricks us into viewing ads

People are not as good at spotting them as they think. If people recognized ads, they usually ignored them – but some, designed to blend in with your friends’ posts, flew under the radar.

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How many ads do you see on social media? It might be more than you realize. Scientists studying how ads work on Instagram-style social media have found that people are not as good at spotting them as they think. If people recognized ads, they usually ignored them – but some, designed to blend in with your friends’ posts, flew under the radar.

“We wanted to understand how ads are really experienced in daily scrolling — beyond what people say they notice, to what they actually process,” said Maike Hübner, PhD candidate at the University of Twente, corresponding author of the article in Frontiers in Psychology. “It’s not that people are worse at spotting ads. It’s that platforms have made ads better at blending in. We scroll on autopilot, and that’s when ads slip through. We may even engage with ads on purpose, because they’re designed to reflect the trends or products our friends are talking about and of course we want to keep up. That’s what makes them especially hard to resist.”

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The scientists wanted to test how much time people spent looking at sponsored versus organic posts, how they looked at different areas of these different posts, and how they behaved after realizing they were looking at sponsored content. They randomly assigned 152 participants, all of whom were regular Instagram users, to one of three mocked-up social media feeds, each of which was made up of 29 posts — eight ads and 21 organic posts. 

They were asked to imagine that the feed was their own and to scroll through it as they would normally. Using eye-tracking software, the scientists measured fixations — the number of times a participant’s gaze stopped on different features of a post — and dwell time, how long the fixations last. A low dwell time suggests that someone just noticed the feature, while a high dwell time might indicate they were paying attention. After each session, the scientists interviewed the participants about their experience.

Although people did notice disclosures when they were visible, the eye-tracking data suggested that participants paid more attention to calls to action — like a link to sign up for something — which could indicate that this is how they recognize ads. Participants were also quick to recognize an ad by the profile name or verification badge of a brand’s official account, or glossy visuals, which caused participants to express distrust. 

“People picked up on design details like logos, polished images, or ‘shop now’ buttons before they noticed an actual disclosure,” said Hübner. “On brand posts, that label is right under the username at the top, while on influencer content or reels, it might be hidden in a hashtag or buried in the ‘read more’ section.”

Although the scientists found that the ads often went unnoticed, if people realized that the content wasn’t organic, many of them stopped engaging with the post. Dwell time dropped immediately.

#ad

This was less likely to happen to ads that blended in better, with less polished visuals and a tone and format more typical of organic content. If ad cues like disclosures or call-to-action buttons weren’t noticed right away, they got similar levels of engagement to organic posts. 

“Many participants were shocked to learn how many ads they had missed. Some felt tricked, others didn’t mind — and that last group might be the most worrying,” said Hübner. “When we stop noticing or caring that something is an ad, the boundary between persuasion and information becomes very thin.”

The scientists say these findings show that transparency goes well beyond just labelling ads. Understanding how people really process ads should lead to a rethink of platform design and regulation to make sure that people know when they’re looking at advertising. 

However, this was a lab-based study with simulated feeds, and it’s possible that studies on different cultures, age groups, or types of social media might get different results. It’s also possible that ads are even harder to recognize under real-life conditions.

“Even in a neutral, non-personalized feed, participants struggled to tell ads apart from regular content,” Hübner pointed out. “In their own feeds which are shaped around their interests, habits, and social circles it might be even harder to spot ads, because they feel more familiar and trustworthy.”

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BizNews

Personalized pricing can backfire on companies, says study

If part of the product’s value depends on how many people are using it, think a social media network or e-commerce platform, not being able to see what others are being charged means consumers are fuzzier about how many people are likely to buy in and join the network.

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Personalized pricing, where merchants adjust prices according to the pile of data about a consumer’s willingness to pay, has been criticized for its potential to unfairly drive-up prices for certain customers.

But new research shows that the practice can also hurt sellers’ profits.

Consumers commonly experience personalized pricing through digital coupons or other discount offers they receive either as potential customers or after making a purchase. Other recent examples include the practice of “Buy Now, Pay Later” plans that bundles the sale of a product with a subsidized loan, which can offer different prices to different customers based on their willingness to pay, and airlines using artificial intelligence to customize prices for individual airfares.

Companies can tweak their prices according to data about a customer’s digital footprint, including their buying preferences, location, lifestyle and even what kind of digital device and operating system they use—all in pursuit of squeezing maximum profit out of the buyer.

The downside though, says Liyan Yang, a professor of finance and the Peter L. Mitchelson/SIT Investment Associates Foundation Chair in Investment Strategy at the University of Toronto’s Rotman School of Management, is that this practice typically obscures the price information available to other consumers, an important factor in their decision to buy.

When prices are transparent to everyone and they’re low, “you know that on average, more people will be buying,” says Prof. Yang.

But if part of the product’s value depends on how many people are using it, think a social media network or e-commerce platform, not being able to see what others are being charged means consumers are fuzzier about how many people are likely to buy in and join the network.

The upshot? “Consumers are going to spend less,” says Prof. Yang.

The researcher put those ideas under a theoretical microscope when he and former Rotman PhD student Yan Xiong, who is now an associate professor at University of Hong Kong Business School, used mathematics and game theory to model what happens when consumers can’t see what other people are being charged for a network-based product. Their models revealed that a company ultimately charged more when prices were concealed compared to when they were transparent, leading to lower profits.

Luckily for companies, there are workarounds. Using similar modelling, the researchers found that the profit pitfall could be avoided through some kind of corporate commitment or backstop related to keeping prices low even as a company also pursued profits.

That could be done by the company committing to keep prices within a certain range or at least to lowering prices through a corporate social responsibility program, by developing a good reputation among consumers, by initially offering low prices that are transparent to attract consumers with a lower price threshold, or through the use of price caps either mandated by government or voluntarily adopted by the company.

Another option is for a government to require companies to charge the same price to all customers, a strategy promoted in China, the European Union and the United States where personalized pricing practices have become an issue.

While companies typically dislike regulation, Prof. Yang points out that theoretically at least, some form of price restriction may lead to better corporate profits in the end.

 “There are trade-offs,” he says, adding that regulators would have to “gauge precisely” where the limits should be to hit the pricing sweet spot that optimizes profits to the company.

The study appeared in the Journal of Economic Theory.

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BizNews

Have you been offended by a discriminatory or harmful ad? You might just buy the product it’s promoting

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Time plays a key role in consumer behavior, especially concerning the purchasing patterns of vulnerable groups in society who have been ridiculed in offensive and discriminatory ads. Ben-Gurion University researcher Dr. Enav Friedmann examined the long-term reactions of consumers from discriminated groups after exposure to offensive advertising. Such advertising often manifests in marketing messages that demean excluded groups, reinforce harmful stereotypes, or cross social norms.

Their findings were published last month in Psychology & Marketing. Dr. Friedmann is a member of the Department of Business Administration at Ben-Gurion University of the Negev. She is the head of the LBM research lab, which focuses on marketing,

“The social and psychological implications of such advertisements are profound,” explains Dr. Friedmann. “Socially, they normalize prejudice, perpetuate stereotypes, and undermine efforts to achieve equality. We decided to examine these conflicts of social identity combined with consumer behavior. This is a topic that hasn’t been researched enough, but it has significant implications for individuals, groups, and businesses in society.”

The Study’s Approach

To this end, three independent experiments were conducted. They examined the impact of exposure to insulting advertisements or those excluding vulnerable groups (women and people of color) at two time points: immediately upon exposure to the ad, and then 10 days or a month later.

The offensive ads were designed to be inspired by authentic advertisements from companies, which contained offensive content toward women and people of color. A total of 640 women and men, both light-skinned and dark-skinned, participated in all the experiments and answered questions related to the brand and their personal feelings.

Key Findings

In the first experiment, a hypothetical ad for a body soap brand called “BubbleSoap” was presented, with a racist implication toward people of color. A dark-skinned family was shown in the ‘before’ image and a light-skinned family in the ‘after’ image. It was found that dark-skinned participants who felt their ethnic group was severely discriminated against, and tended to identify less with their group, showed a higher purchase intention for the BubbleSoap brand ten days later compared to participants who did not feel their ethnic group was discriminated against.

The second experiment involved an offensive advertisement toward women for a real brand. Participants were randomly exposed to either non-offensive sexist ads or offensive sexist ads. The offensive version was identical but included the text: “Women, I’m sick of you! I get tired of all of you so quickly,” with the well-known tagline below: “You’re not you when you’re hungry.” This ad was inspired by real candy bar ads that mock the idea of men respecting women and aggressively disparage women under the guise of sarcastic humor.

After about a month, it was found that women who identified their gender group as significantly discriminated against, and tended to identify less with the female group, were more likely to choose the brand that offended their group. The choice was made at each time point by choosing between three chocolate brands. Of course, the respondents’ initial preference for the offensive brand was considered.

In the third experiment, neurological measurements were taken using an EEG device in a lab experiment for a construction company. Participants were randomly exposed to either offensive or non-offensive sexist ads. The offensive version included the text: “She thinks she understands… In big decisions, don’t let her decide!” Participants were asked to describe their feelings toward the brand at two points in time. The researchers measured the activation of the participants’ right and left frontal brain regions during a brand feeling task. After ten days, among women who identified their group as significantly discriminated against, and tended to identify less with the female group over time, increased activity was found in the left frontal areas (compared to the right) of the brain. These areas are known in the literature to indicate a desire to approach a stimulus.

Photo by Marcus Herzberg from Pexels.com

The Paradoxical Phenomenon

The findings revealed a paradoxical phenomenon: participants who reported high levels of perceived discrimination against their group, and over time tended to identify less with the offended group, actually showed an increasing preference for the brand that insulted their group. This was measured through purchase intention, actual product choice, or brain responses indicating an approach toward the brand.

This phenomenon aligns with theories of disidentification, a process in which individuals from vulnerable groups come to understand the long-term consequences of harm to their group (reduced self-esteem and group-esteem).

Those who feel their group is significantly discriminated against and tend to reduce their identification with the group in order to protect their sense of self-esteem, tend to do so by approaching the object that harmed their group over time.

“The research findings deepen our understanding of how identity threats affect responses in advertising contexts and highlight the ethical considerations brands must address when formulating campaigns,” explains Dr. Friedmann. “This research delves into the psychological complexity of identity regulation as a result of exposure to threatening content for consumers.”

Implications and Recommendations

The study results do not suggest that offensive-discriminatory advertising is an effective marketing strategy. Most participants exposed to this content did not demonstrate more positive attitudes or behaviors than those in the control group; rather, it was a specific limited group of people who reacted positively to it. On the contrary, such advertisements can exact a significant psychological toll on individuals belonging to discriminated groups. These findings reinforce the importance of adopting an ethical approach to identity-based marketing and avoiding tactics that exploit social vulnerability for strategic profit.

In accordance with the study’s findings, the researchers recommend adopting an approach that involves enforcement and clear criteria to prevent harm to various population groups.

“Enforcement against offensive and discriminatory marketing is essential to protect the well-being of individuals and foster a more egalitarian society. As a society, we must develop specific criteria for controlling offensive advertisements, as is customary in the UK, and impose significant financial penalties on those who violate them,” concluded Dr. Friedmann.

The Research Team

The research team included: Eliran Solodoha from the Peres Academic Center, Sandra Maria Correia Loureiro from the University of Lisbon, and Lior Aviali, LBM Lab Manager, from Ben-Gurion University of the Negev.

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